How to Edit Your Résumé in 7 Steps

• Before you start your next job hunt, take time to edit your résumé. Editing your résumé ensures that the information you share with prospective employers is accurate and that you’re presenting yourself in the best possible light.

Why is editing your résumé important?

• Editing your résumé is an important step to make sure your job application is mistake-free. A clean, correct résumé makes you a more attractive candidate for any position you seek because it does the following:
• It communicates your skills and experience professionally.

It shows that you’re serious about your job search.

• This isn’t true only when you’re searching for a brand-new job – a polished résumé is also an asset when you’re seeking a promotion. Although editing your résumé might seem like a simple, obvious step to take when you’re applying for jobs, not everyone does it. Because of this, providing a mistake-free résumé can make you stand out among applicants. Mistakes can be distracting for recruiters and hiring managers, so fixing them gives your skills and relevant experience room to shine.

How to edit your résumé in 7 steps

1 Proofread for spelling and punctuation mistakes

• It’s easy to miss spelling and punctuation
• mistakes in your résumé. It’s also easy to correct them. Slowly and carefully read through your résumé word by word, sentence by sentence, focusing on each detail to find small mistakes – such as misused words (like

affect for effect, their for there and to for too)

• misplaced dashes, and errant commas. Tools such as Grammarly and it’s spell-checker
• can be helpful for this step.

2 Edit for grammar

• Editing is not the same as proofreading. Sure, you can catch grammatical mistakes when you proofread your work – and you likely will – but in many cases, when you edit your résumé for
• grammar, you end up adjusting entire sentences and sections For example, you might change a section from the present tense to the past tense to communicate that you are no longer in that position. Or you might change your summary from the third-person point of view to the first-person. Although it’s not the standard in most other kinds of writing, it’s usually best to avoid using personal pronouns in a résumé. This means writing statements like “Coordinated meetings between the creative team and clients” rather than “I coordinated meetings between the creative team and clients.” It can also mean revising sentences to be clear and grammatically correct without personal pronouns.
• The reason you typically don’t use personal pronouns in a résumé is that they’re redundant. The recruiter and/or hiring manager knows your résumé is about you, so there’s no need to specify whom you’re talking about. Additionally, you don’t have much room to work with in a résumé, and eliminating personal pronouns is a way to free up space for more impactful words.

3 Check and improve formatting

• Résumés can be notoriously challenging to format! As you edit your résumé, make sure your changes don’t mess up your formatting – and if they do, because even something as simple as an additional space can push the text out of alignment, you should fix the formatting before sending your résumé to a prospective employer.
• If you aren’t sure how to format a résumé, follow a template. Many word-processing programs include résumé templates that take all the guesswork out of formatting.

Here’s a tip: To keep your résumé formatted correctly even after you send it, save it as a PDF. With other file types, a document’s formatting can unexpectedly change based on the program the recipient uses to open it (as well as their settings). A PDF retains its original formatting, no matter what.

4 Remove unnecessary information

• If it’s been a few months or years since you last updated your résumé, pay close attention to the information you choose to include – especially if the position you’re seeking is in a new industry or requires a different skill set than previous positions you’ve held. For example, an applicant exiting academia to pursue a role in marketing may remove information about specific courses they taught. This is because the courses simply aren’t relevant to the role they’re pursuing, and including information that’s irrelevant to the role may make it difficult for the reader to assess whether the applicant is a strong candidate for the role.
• This is why it’s a good idea to tailor your résumé to each position for which you’re applying. Although most of the content should remain the same, you can make yourself a more attractive candidate by highlighting relevant skills and experiences in each version of your résumé.

5 Update factual information

• Make sure the information that remains is all up to date. Just as you changed information about your previous jobs from present to past tense, update information such as the dates you worked with each employer and your title in each role. If you were promoted during your time with an individual employer, list each position you held, the dates you held it, and a brief description of your duties in that role.

6 Review your word choice

• The last step in résumé editing is making sure you’re using the best words to describe your career path. Use words that align with these labels:

accurate

concise

industry-appropriate

action-oriented

• Include résumé keywords the employer is likely to look for, such as industry terms and the job title you’re seeking. Remember, employers tend to scan résumés, not pore over them, so include words that will catch their eyes.

7. Name your résumé file

• Don’t leave it to the recruiter or manager to sift through multiple files all with generic and indistinguishable names, such as “résumé_marketing manager” or “data analyst_résumé.” Instead, name your file so it’s easy to pick out from the crowd. It should include your name, the job title, and the type of document.

Katrina Platt_Marketing Manager_Résumé.pdf

KPlatt_Marketing Manager_Résumé.pdf

If you have a common first and last name, feel free to add your middle initial.

Robert M. Smith_Data Analyst_Résumé.pdf

3 examples of edited résumés

Example 1:

123 BAY STREET

ERIE, PA 12345

(123) 456–7890

NO_REPLY@EXAMPLE.COM

Tina Rodriguez.

SKILLS

WordPress, HTML, Content Coordination, Scheduling, Social Media Analytics

EXPERIENCE

Solutionz Creative Agency, New York, NY – Social Media Coordinator

July 2019 – PRESENT

Create, post, and monitor Instagram and TikTok content for clients.

Design and implement social media strategies for clients.

Provide clients with clear analytics in weekly reports.

Wolfson and Girard, LLP, Hackensack, NJ – Receptionist

March 2017 – May 2019

Monitored phone lines and email inboxes.

Responded to all inquiries in a timely manner and directed them to the correct partner.

Trained and oversaw two additional receptionists.

EDUCATION

Montclair State University, Montclair, NJ – B.A. in Sociology

September 2013 – May 2017

Dean’s list

Internship with Wolfson and Girard, LLP August 2015 to December 2015

Example 2:

Andres Simone

Programmer

Summary

Education

Awards

Example 3:

Michel Ascordo

1000 Redwood Road, Oakland, CA, 12345 123–456–7899 jobapplicant@notarealemail.edu

EDUCATION

Rutgers University Newark, NJ

Bachelor of Science in Business, May 2024

Minor in Entrepreneurship

EXPERIENCE

Gray’s Garden Center, Monroe Township, New Jersey. May 2021 – August 2022

Sales Associate

Managed customer transactions.

Answered customer questions and recommended specific plants and products based on their budgets and garden types.

Watered plants and monitored plants for sale daily.

Maintained a neat, clean sales patio.

McDonald’s, Newark, New Jersey. May 2019 – Sept. 2020

Cashier

Took customers’ orders.

Promoted new menu items.

Packaged and arranged orders on trays and in to-go bags.

Recorded and balanced daily cash drawers.

SKILLS

Google Workspace

Accounting and bookkeeping

Customer service, including product recommendation and troubleshooting